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Organising tips for an office move

Organising tips for an office move

Organising tips for an office move: Organising an office relocation, whether it’s down the road or to a whole new area, is not an easy task. Whether you’re moving your business to a new office because your team is growing and you need a bigger space, or simply because you want to move to a more suitable area, there is much to organise and consider. Successful office moves do not just happen overnight; in fact, they require careful planning and organising beforehand. Below we share our top tips for organising a smooth office move.

1. Plan your office relocation early

Commercial relocations need detailed planning and preparation. When planning the move, decide on the moving date, the time-frame for the relocation process after which you can come up with a schedule. Additionally, have a specific budget assigned to the relocation process. It will come in handy when identifying costs for hiring movers and help avoid making uninformed decisions. It is important to plan your move early to minimise downtime in the workplace as much as possible.

2. Communicate with your employees

The key to planning a successful office move is keeping your employees updated and in the loop. The truth is, there is no point keeping them in the dark; you’re moving and you’re going to need as much cooperation and help as possible. 

It is your responsibility to manage members of staff throughout the move and to ensure that they are comfortable and have all of the information about your move that they need. Employees will appreciate being involved in the moving process; holding meetings and sending regular updates also gives them an opportunity to raise any questions or express any concerns that they may have regarding the relocation. 

Ask your employees if there is anything that you can do to make the move more accommodating for them. It is even worth asking what they’d like to see in the new office, or if there is anything that would help their productivity in the new space. Once you have moved into your new location, gather all of your staff for a meeting to thank them for their cooperation and patience throughout the move.

3. Assign a project manager

Every office move requires a team effort to increase chances of success. Appointing a project manager to facilitate all the aspects of the relocation process will also be important.

The team leader should have multi-tasking abilities, exceptional organisational skills, effective communication skills and experience working with budgets.

4. Protect your data

You never know what could happen to your files and hardware during the relocation process. You could end up losing important documents to damaged servers or hard drives. Therefore, it is important to back up your data and protect it from loss and breach when moving.

For instance, you can use a digital visitor management system to safeguard your visitor and staff data. The best part is that you can move with it seamlessly as it is cloud-based. This way you demonstrate compliance with General Data Protection Regulation since you won’t lose data about who visited your business in the past.

5. Deep clean your office

Don’t move with items you don’t need. Remove old files, shred unnecessary papers, dispose of old furniture and sell or donate equipment that won’t be needed anymore. However, be sure to consult with your accountants since donated items can be used as a write-off.

6. Hire a professional moving company

Hiring a moving company is essential to facilitate a smooth office relocation. Moving companies have the knowledge, expertise, and resources needed to make the moving process seamless. They will provide packing and unpacking services to ensure your business items are transferred safely. A moving company can also identify your business requirements and help draft a suitable moving plan. Be sure to choose a company that is well-established, certified, and insured. Get a quote now!

7. Update your address everywhere

Let your suppliers and customers know when you are relocating, your new company address and when normal business will resume. Be sure to update your business cards, website, letterhead and social media sites. Additionally, contact Google to have your address, and online listing changed a month leading to your relocation.

Moving isn’t quite as hectic as it sounds. If you follow these office relocation tips – from planning the process, communicating with clients, vendors and employees to backing up your data – you will be able to transition smoothly into your new workplace.

If you need you need help moving offices give us a call on 01480 220434 or email us at info@cbs-group.org

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Provided me with a really competitive quote and were super helpful over the phone and offered good flexibility to work around my plans. Due to external factors I didn’t end up using their services but impressed and I will if I’m ever move back to the area!
Ian H.
17:59 03 Aug 20
James and the boys were punctual and worked efficiently throughout the day. They worked really well together as a team and made sure that we were happy throughout process. Would definitely recommend :)
Victoria S.
21:24 26 Jun 20
I didn't actually use CBS but I wanted to speak up for the efficiency of their communication, their openness, and the friendly manner in which they do business. Their quote was competitive, and I'd recommend others look into them.
Stuart L.
17:56 12 Feb 20
Called CBS last minute for our removal and could not recommend them highly enough! Great guys and great banter between them all. They went over and above to help us and make the move go as smoothly as possible.

If you need a removal Company I would give CBS a call.
Su A.
12:51 23 Dec 19
CBS Removals were an excellent firm to work with. Due to working for a pop up brand that travels across the UK, we often dread moving from one location to the next. However, CBS couldn't have been more helpful. They were professional, upbeat and went above and beyond to ensure our stock was moved safely without being damaged. CBS took care of everything from taking apart furniture and rebuilding, loading into their vans and transporting to our new store. We couldn't recommend them enough and will definitely be using them in future!
Eleanor M.
16:09 16 Oct 19
Had a great experience with CBS - showed up on time and moved everything we wanted, both men were friendly and helpful to us. We will definitely be using this company again in the future
Sydney L.
14:15 16 Oct 19
We discovered this new company quite by chance and I am pleased we did. The pre move service was excellent and the quote was the best we had been given, by around £400.00 . I liked the fact the price quoted was the final quote, other companies stated that the movers would be on overtime after 1700. Anyone who knows the A 303 knows that the chance of a delay is very real. The team turned up on time and were very professional, polite and hard working. Beds had protective covers as did my tables and wooden furniture. They had all the appropriate racks and ties. The move happened over two days due to the distance of moving from London to Devon. They turned up on time the second day to unload and again worked hard . The team had a good camaraderie between themselves and were polite and courteous to us. My wife said she would adopt Niall!!!
When we move again I would use this firm if they are prepared to journey down to Devon. Team were timely professional and more importantly no damages or breakages. Thank you all.
Cyril S.
14:58 31 May 19
We used CBS Removals to move house and we couldn’t recommend them enough. The team were friendly, efficient and hard-working. Good protection of all items which made their way safely to their new home. Very happy customers!
Hayley S.
17:59 26 Apr 19
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